Writing a business
letter with a cc is lot like writing a business letter without this addition,
but business etiquette requires some modifications to add a cc. Address the
business letter to the primary intended recipient as you normally would with a
business letter. Add a cc to the letter to tell the primary addressee and all
other recipients of the letter who else has received a copy. The initials
"cc" originally stood for carbon copies, referencing the carbon paper
used to make copies when people used typewriters. In modern times, cc stands
for courtesy copy.
Set your margins to 1 inch on all four sides.
Use a standard font like Times New Roman in a standard size like 10 point.
Skip this step if you are writing your business
letter on letterhead. Add the sender's address -- your business address --
first. Type the name of the company on the top line. Type the street address on
the next line. Type the city followed by a comma, state and ZIP code on the
next line. Skip a line. Do not include your name or title in the sender's
address. For example: Sanborn Construction 123 Main Street New York, NY 10036
Type the full date that you finished writing the
letter. For example: January 25, 2016 Then skip a line.
Add the recipient's address. Type the
appropriate personal title --- such as Mr., Mrs., Ms. or Dr. -- followed by the
recipient's name on the first line. Type the name of the company if applicable
on the next line. Type the recipient's street address on the next line. Type
the city, state -- place a comma between the city and state -- and ZIP code on
the next line. Skip a line. For example: Dr. Jane Doe Quality Medical, Inc. 456
Union Avenue Chicago, Il 60606
Add the salutation. Use the personal title and
full name unless you are familiar enough with the person to address him by his
first name. Complete the salutation with a colon. Skip a line. For example:
Dear Dr. Doe:
Type the body of your letter. Left justify the
entire letter, single space paragraphs and double space -- skip a line --
between paragraphs. Skip one line at the end of the body. The body is where you
put your message.
Type the closing followed by a comma, skip four
lines, then type the sender's name. On the next line, type the sender's title.
Skip four lines after the closing. The sender can sign her name in between the
closing and her typed name. Then skip a line after the sender's title. For
example: Best regards, Katherine Smith Office Manager
Type “Enclosures” only if you are enclosing
something with the letter. Describe enclosures by description, count or
document title. Skip a line after the enclosures. For example: enclosures:
contract, check
Type “cc” followed by a colon and the names of
the additional recipients to receive the letter to whom the letter is not
addressed. For example: cc: Brenda Smith, Medical Records Lionel Jones,
Psychiatric Services Joe Smith, Human Resources
This is dummy text. It is not meant to be read. Accordingly, it is difficult to figure out when to end it. But then, this is dummy text. It is not meant to be read. Period.
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